How to Plan a Stag Do & Craft a Standout Invite

Let’s be real— planning a stag do is fun, but it’s also a full-on mission. Juggling guest lists, picking a spot, and sorting dates takes some work, but a killer invite is what gets everyone hyped and makes the whole thing feel legit. Whether you’re going wild in Poland or keeping it chill, a good stag do invite sets the tone from the start.

Step One: Nail Your Weekend Plans

Before you start thinking invites, you need a real plan. Poland’s hotspots—Krakow, Warsaw, Gdansk—are top choices for wild nights and sorted activities, but any city works as long as it fits the groom’s vibe. Whether it’s a boozy crawl, some adrenaline like go-karts or paintball, or even a chill spa, build the weekend around what your mate actually likes. Once you’ve picked that, sort the guest list and get ready to invite.

Family on the invite? Dads and bros bring their own stories—and sometimes rein things in a bit, which never hurts.

Who Should Get the Invite?

Old mates from school or uni—they bring nostalgia and a few decent stories for the group.
Work friends, if they’re tight with the groom—just park the office chat at the door.
Family—if the groom and his folks are close, mix generations for added fun (or a bit of stability…).
Every stag do’s different—think about group dynamics and who’ll actually get on during the bash.

Aim for 12-16 people; any more and you’ll spend half your time wrangling bookings.

What Goes in the Invite?

Date and time: Spell out when things start (and finish, if there’s an end).
Where to be: Add pub/venue addresses, hotels, and activity meeting spots. Don’t forget directions.
How to RSVP: Set a deadline and let people know exactly how to confirm (WhatsApp, email, carrier pigeon).
Dress code: Especially if you’re going for funny T-shirts or themed gear—give folks a heads up.
Extra info: Be clear about any costs for hotels, dinner, or special activities.

Keep the invite lively—you want guests to want in.

Ways to Make Your Invite Fun

Custom designs—digital or on paper, match the colours or vibe of the weekend (got a Krakow theme? Drop a city landmark in).
Personal message or inside joke—fit the groom’s banter or the style of the party.
Set the scene with a clear theme (80s night, wild sports day, whatever you guys love).

Digital vs. Printed Invites

Digital: Cheap and easy, plus you can update or resend if stuff changes. It’s greener too.
Printed: Feels more classic and makes a sweet keepsake, but takes longer and costs more.
Or just use both—formal card for drama, quick WhatsApp shout for simple reminders.

RSVPs & Guest Confirmation

Always make RSVP steps super clear—Google Forms, texts, whatever is easiest. For bigger crowds, kick off a group chat so everyone gets the key info and you don’t have to answer the same question sixteen times.

A smooth RSVP process means you’ll know numbers for hotels and activities, and helps avoid drama.

If You Need to Go Formal

For fancier or exclusive dos, keep the tone tight but friendly. Don’t overload info—make your invite clear, neat, and easy to read. Simple works best.

Etiquette & Group Mix

Family members (the groom’s or bride’s dad) often get the nod—they add a different feel and can mellow out the chaos.
If someone’s not big on drinking, still include them—they’ll help keep the night in one piece.
For smaller stag parties, the invite should feel personal—inside jokes and mate-only references work wonders.

Timing for Sending Invites

Aim for 6-8 weeks ahead, minimum—especially for away trips. Early notice = bigger turnout and less stress for everyone.

Proof Before You Hit Send

Double check everything—dates, times, locations, RSVP links. Get a mate to scan for typos, just in case (trust, it matters).

Send It, Then Relax (Sort Of)

Once your invite is set, blast it out however you like. With a clear, fun message and all the details covered, you’ll have people excited and ready to commit. Stag legend status: unlocked.